Staff Move Information

From LibraryWiki

Office and Personnel Move

Final Floor Plans

The final floor plans are now available here: These are floor-by-floor plans, not segmented like earlier versions. If you need to take a look at those segmented plans in order to orient yourself to your floor, they are still available in the posting for June 30.

Phasing Plan for August 12-21

Phasing Plan for August 12-21: Plan document

1. This portion of the office move has been finalized. Details related to office move dates after August 21st are still being finalized and will be released as soon as possible. Public spaces are included in this phasing so you know where the movers will be working and when.
2. Please have all of your boxes and other non-essential items ready to go the day prior to your scheduled move date. If Accelerated Moving finishes early in other areas, they may come and move your boxes, empty file cabinets, and empty bookcases a day prior to your scheduled move date.
3. Your desk/workstation and chair will move on your scheduled date. IT will disconnect your PC and UNITS will move your phone. Toni Morrison-Smith will be contacting you about any keys that you will need.
4. You should not be in your office or work area (i.e. in the way of the movers) on the scheduled day of your move. Please talk to your supervisor about alternative plans for that day. Your furniture will be ready for you on the day after your scheduled move date. IT will reconnect your PC. UNITS will reconnect your phone.
5. All questions/concerns/issues before or after the move should be directed to your move coordinator (See July 28 posting).

Move Label Directions

Get your labels: You can get labels in the Library Supply Room, 031 Thompson Library. Please check the new “Swing Space Faculty and Staff Location Summary” for your final office location and then pick up the appropriate colored label as follows:

Red - Ackerman
Yellow - Sullivant
Blue - Business
Orange - Archives
Green - SEL

When using these labels, please be sure to identify the room number that the item should go to. Please write legibly and in pen. If it is a box, and you are going to a room with more than one person in it, you can write your name on the label (in the “piece” category) or on the tape of the box. This will help you identify which boxes are yours once you get to your destination. Please don’t write directly on the box, as others will use the same box after you.

Move Coordinators

Coordinators announced: The following people have been appointed as move coordinators for the listed departments below. Please send all questions/concerns related to the move of your department to them. These move coordinators will work closely with the move planning team and the movers to get answers and resolve any issues that arise before, during and after the move.

Administration - Marilyn Willhoff
Circulation and Reserves - Mike Toth
Hilandar Research Library - Helene Senecal
HSS (SUL + MAI librarians and staff, Area Studies, MIC, Bookstacks, MAP, User Ed) - Tony Maniaci
Interlibrary Services - Brian Miller
IT - Jason Thompson
Library Administrative Services (including Acquisitions Accounting) - Duke Morgan
Preservation - Harry Campbell
Rare Books and Manuscripts - Lisa Iacobellis
Tech Services (MOD, SER, SRI)- Dana DeRose
Tech Services (SCC, CAT) - Rocki Strader

Packing and Labeling 101

Still have questions about how to get out of here with all your stuff? Well, everyone is responsible for emptying the ENTIRE contents of their own desks, filing cabinets, bookcases, etc., and packing the contents into boxes which each individual must label. All furniture should already be inventoried and marked with a Schooley-Caldwell “OSU Library Renovation” barcode. If furniture needs to be moved and does not have one of the barcode stickers, place one of the Accelerated Moving and Storage labels on it with the proper destination. Anything without a label or barcode will not be moved; do not label anything that should not be moved! All personal items, such as mugs, are your responsibility during the move. OSU is not liable if any such items are damaged if they are included in the boxes. Please pack your boxes as tightly as possible and wrap all fragile items in newsprint. This prevents shifting during the move and keeps all your items safer. When your office is being moved, it is important that you not be there to get in the way. The same is true when your office is moved into ACK/SUL/BUS/SEL/ARC.

If you were unable to attend any of the Packing and Labeling seminars, email Andrea Cooper to receive an electronic version of the handout given at the meeting. mailto:cooper.1619@osu.edu

PACKING AND LABELING SEMINAR FAQ

Move Labels at Main/Admin

Pick up labels at the reception desk: Since the supply room is closing the week of Sept. 18, moving labels will be available at the ASD desk from Joanna Anderson.Contact her if you need labels, 2-6151.

Move Boxes Instructions

Special instructions about boxes for the move: A reminder that if you are packing items for long-term storage, and not just to be moved, please use boxes other than those being provided by the movers. Those boxes should should be used exclusively for packing items that will be relocated and unpacked immediately after being moved. In addition, if you use the movers’ boxes to take things home, be sure to bring those back ASAP so they can be used for moving other items. Thanks for the help.

Looking For Boxes?

Happy Packing! More boxes are now available outside of Room 027A, Thompson Library. Boxes for hanging files and tape are located in the Supply Room, Room 031 Thompson. Just a friendly reminder that all boxes must be taped on top and bottom!

Phone Numbers

Some clarification on phone numbers changing or staying the same. It was indicated here a few posts back that phone numbers would remain the same after we move. While that will be true for many of us, some numbers may be different. Numbers will change if assistant directors and department heads determine that there needs to be changes in the configuration of phones in their units. (For instance, two people currently in the same office share a phone and phone number, but those two staff members will be in different offices in their new location. Or, the addition of a new staff member to a unit requires an additional phone and phone number not previously in that department.)

Here is the process underway for the phone moves:

Diane Sliemers and Ryan Langhurst are creating a list of all existing phones, requests for phones in new locations and a schedule for switchovers.
The list will be submitted to the Executive Committee for review and revision with department heads.
Diane/Ryan will then update the list with the submitted changes.
Sonja Thompson will coordinate phone orders with UNITS, to be timed appropriately with individual/department moves. We’ll get more to you on this as the information becomes available. In the meantime, you will have your same email address…

Getting In and Out of a Closed Thompson Library

Access to the Main Library building beginning Monday, September 18: The Main Library closes its doors to our public at 6 p.m. Sunday, September 17 for the renovation. By Monday morning, the Main Library’s public doors will have large signs adhered to them to inform readers of the closed building, and where to find library services. Beginning Monday, access into the building is limited to Main Library employees: faculty, staff, and student assistants. Please note the following important security and access arrangements:

Access hours:

During this period from September 18 until the last faculty and staff are moved to their Ackerman locations, Main Library employees should be in this building only from our routine morning hours until 6 p.m. For security reasons, individuals are not to be in the building after 6:00 p.m. weekdays.
Weekend access to the building should be cleared through an Assistant Director.

Access points:

All public doors to the building must be kept locked at all times.
Those with keys to outside doors may use them, using care to assure that the doors are locked after they enter, and that no one follows you in.

Appointments with non-Main Library personnel during this period:

When necessary to meet with non-Main Library persons in the building, make prior arrangements to meet them at a designated exterior door.

After the building closes: Thompson will close to the public at 6 p.m. this Sunday, September 17. Beginning the next morning, staff still working at Thompson will need to observe certain procedures for entering and leaving the building.

1) All staff MUST have their Library ID badges. If you have lost your ID, or never had one, first contact Toni Morrison-Smith, 2-5917. Toni will give you a signed form you will then need to take to OSU’s Public Safety Offices at 901 Woody Hayes Drive. The Public Safety Office only handles University IDs from 9-10 a.m. on Wednesdays and 3-5 p.m. on Thursdays. (Remember to smile for the picture…)

2) All the entrances to Thompson will be locked at all times, beginning September 18. Staff with keys can still use them; enter through the doors you normally come in.

Be careful about letting unauthorized individuals into Thompson

Just a reminder: If you have keys to the Thompson Library, be sure that you do not let anyone inadvertently come in behind you as you enter. Remember, the building is closed to everyone but staff beginning September 18.

IMPORTANT REMINDER ABOUT THOMPSON SECURITY

October 16th, 2006

Watch the doors: There are no longer Security students at the loading dock at Thompson. For everyone’s safety, it is ESSENTIAL that anyone coming in and out at Thompson be sure that exterior doors close and lock behind them when entering or leaving the building. Also, please do not leave the doors propped open. Libraries Security has discussed this with Housekeeping and other units accessing the building. Thanks for your help.

Changes for new/returning student employees

New hiring procedures, IDs: Beginning Monday, student employees still working at Thompson can use their BuckID to enter the building. However, Security must have a list of student employees for verification purposes before they will be allowed in the building. Supervisors, please email Toni Morrison-Smith with a list of your student employees ASAP, before Monday.

Beginning Monday, September 18, new hires and returning student employees will need to go to the Libraries HR office, room 121, in the Sullivant Library to complete necessary employment paperwork. This includes student employees hired to ultimately work at Ackerman, but who begin working at a different library location until moving to Ackerman.
Student employees who will be working exclusively at Ackerman and do not start until September 28 or later will be able to complete their paperwork at the Ackerman HR offices.
Remember: ALL returning student employees MUST be rehired and complete the necessary employment paperwork BEFORE they start work.

Ackerman Library Address

Here it is: 610 Ackerman Road, Columbus, Ohio 43202-4500.

Personnel Files

All library personnel files will be moved to Ackerman. The HR office is scheduled to move to Ackerman on September 25. Faculty files for AP&T review will be kept in the grey tub file in HR, and the filed dossiers will be kept in a lateral file in Linda Gonzalez’s office. In order to maintain the integrity of the files as well as the chain of custody, anyone wanting to review any file (civil service, A&P, and faculty) will need to come to the HR department in Ackerman.

Move Schedule for Sept. 26 - Oct. 16

Here’s the latest: Move schedule.

Ackerman Staff List

Where’s her office?: Need to find somebody at Ackerman? There’s a new list of Ackerman staff now available on the staff web site.

Facilities Contacts

Who to call: If you have facility-related concerns at Ackerman, contact Toni Morrison-Smith, 2-5917. Issues pertaining to Sullivant should go to Duke Morgan, 2-5069.

New Move Schedule

October 12th, 2006

Here it is: Schedule

OSU Directory Listings

So what’s with the funky directory listing?: If you’ve looked up the name of anyone working at Ackerman on the University Directory, you might find the address information a bit strange:

ROGERS, SALLY ANN
 Unique name at OSU = rogers.19
 Email addresses:
   Published address  = rogers.19@osu.edu
 Address:
 5821 ACKER, 600
   600-640,670,680 ACKR
   COLUMBUS, OH  43202
   +1 614 292 9204
  Appointment:
   University Libraries
   UNIVERSITY LIBRARIES
   ASSISTANT DIRECTOR-LIBRARIES

Toni Morrison-Smith looked into this. She reports that every building on campus has a building code. When HR made the changes to staff addresses in People Soft we had to include the university assigned building code for Ackerman. Our building lists Ackerman Rd, 600-640,670,680, which includes all of the addresses here at Ackerman. Each individual listing in People Soft does list room numbers.

We will be asking a few more questions about modifying the listing with University HR.

Collections Move

Tips for Handling and Routing of Materials During the Move Out of the Main Library (August - October 2006)

Scope:

Library materials shelved in MAI/ACK/SUL
Materials returning to MAI/ACK/SUL from loan via departmental libraries
New books and serials processed through Labeling, Bindery and Tech Services

Currently underway: moving Main Library shelved collections to Sullivant Library:

Bound 2nd fl. Periodicals from MAI to SUL (2 days, began August 10)
SEL thesis to ACK (3 days, beginning August 17)
Current periodicals and newspapers from MAI to SUL (2 days, began August 14)
DVD’s from MIC to SUL (1 day, began August 17)
REF materials from parts of floors 1, 2, and 3. MAI to SUL (5 days, began August 15; final integration at Sullivant week of August 21)
VHS tapes from MIC to SUL (begin date TBA)

The current plan for moving Main Stacks items to Ackerman Library.

Honors thesis, Main theses to ACK (1 day, began August 14; will be shelved by August 20)
MAIS to ACK (begins August 22; order of move TBA Monday, August 21)
Deck 9 & 10 East Asian collection from MAI to ACK (date TBA; between Sept. 1-15)
Oversize items from MAI to ACK (date TBA)

All Library Units and Department Locations can send items to MAI as usual until August 18;

AFTER August 18:

Check the blog daily for updates as to when call # items will be sent to ACK.
Call #’s in the process of being moved: please hold until next call # range has begun its move.
Call #’s still at MAI should be sent to MAI via library delivery.
Call #’s moved to ACK should be sent to ACK via library delivery

Also,

Items with location codes LAT, WMN, BLS: go to ACK.
MAI reserves will flip to SUL reserve (date TBA)
Update MAI as hold pick-up location August 28 to display as “ACK-Temporarily Unavailable”.
The line in the Web “request” page will read: “Please do not select MAIN or ACK for pick-up. Move of the Main Library books to Ackerman Library begins Aug 21, 2006.”

Collection Move Schedule Update

Here’s the latest: Integration of the reference collection at Sullivant will be finished today. Integreation of WMN and BSL circulating materials to MAIS will begin tomorrow, Wednesday, August 30. The following schedule is only a guide to when remaining collections will be moved. Changes may occur, and will be posted here as soon as possible.

Main Stacks Collection to Ackerman:

Aug. 29: C-DS (partial) finishes

Aug. 30: DT -DX

Aug.31-Sept. 1: DS (remainder) through HM

Sept. 5-6: HM - LZ

Sept. 7-8 & 12: M - PQ

Sept. 13-14: East Asian stacks

Sept. 15: Oversized, all call numbers

This will complete the Main Stacks move.

Other collections moving to Ackerman:

Sept. 9-11: MIC microfilm only

Sept. 15: Ref (including NUC), Government Documents, International Studies (EAS, EES, JDC, LAT, MES)

Week of Sept. 18: MIC microfiche and printed items, MAP

Hilandar will be scheduled shortly. Questions should be directed to Dona Straley.

Move to Sullivant Almost Completed

Here’s the latest:

Moving to Sullivant (completed by 8/19):

Remainder of HIS and ETC
ISD

This will conclude the move of everything going to Sullivant, except for the VHS tapes from MIC, which will be moved in September at the same time that MIC moves to Ackerman. Next week (week of August 21), Hallett will be working in Sullivant to integrate the reference collections; Aaron will be working to clean up a small number of current periodicals from all locations in Main that got left out, left behind, ignored, etc.

Moving to Ackerman (completed by Sat. 8/19):

SEL theses General Collections from Main Stacks begin moving Monday Aug. 21:

Materials will move in reverse call no. order, beginning with Z’s

Z’s move on Monday Aug. 21

Updated calendar for other call numbers will be forthcoming on Monday. Contact Dona Straleyif you notice any problems.

Other Items

Ackerman Library Game Days Parking

Things to keep in mind when parking at Ackerman on home football games:

Q: Since we will be open for business at the Ackerman Library by mid-September, we will face the Football Saturday parking crunch that is certain to be the case at those Ackerman lots. We’ll have some Library faculty, staff and student assistants who will arrive at work at the Ackerman Library on Game Days. What parking concerns should we be aware of?

A: Library faculty, staff and students will be fine with ANY OSU purchased parking permit on gameday (even a WC). Traffic and Parking staff will be out in the lots generally starting at 5:30 a.m., so we should make sure to remember to bring our permit that day. If we forget it, it’s $10 to enter and park.

Q: On Game Days, what kind of bus service will there be?

A: Traffic & Parking does not run any shuttles or Handivan on home game days other than the one shuttle from west campus to the Sisson footbridge beginning at about 7 a.m. and continuing until one hour after the game ends.

Some other things to keep in mind for gamedays:

Traffic & Parking goes into a one way traffic pattern around three hours prior to kickoff, so for early games, this means 9a.m. (ish), 3:30 games around noon. Ackerman Road is not one way - but is the main entrance for all RV parking (Buckeye Lot and around Bill Davis), so things get a bit congested there.
For Penn State, fans start arriving in their RV’s on Thursday morning.
For Michigan, fans begin arriving in their RV’s the week before.
Depending upon how the team is doing - we could easily fill all campus parking for the Michigan home game by 10 a.m. (and it’s a 3:30 p.m. kickoff….). It’s happened before!

Library Bus Route

CABS posts bus route: The Library/Buckeye Village bus will run seven days a week and connects Central Campus to the Ackerman Road Library as well as Buckeye Village. Check the link for details on times and stops. The bus service is scheduled to begin operation on Monday, September 18.

Record Retention Guidelines

Before you shred anything: As you review and weed files, you may want to take a few moments to review the Libraries’ guidelines on record retention. The link is to the document prepared by Tamar Chute, which she used at an ASC presentation on the subject earlier this year. Please contact Tamar chute.6@osu.edu or Rai Goerler goerler.1@osu.edu before packing and shipping anything to Archives.

Transportation and Parking/Hang Tag Details

Changing parking hang-tags as you move from the Main Library to Ackerman Library: As you know, parking hang tags for the 2006-07 parking year go into effect September 1. Many (several dozens) who work in the Main Library will move out mid- or late-September, thus requiring a central campus “A” or “B” hang tag for the first weeks of September, but then will park in the “CX” lots at Ackerman. Transportation & Parking (“T&P”) provides the following information for us.

Q. Can faculty and staff change their hang tags from “A” or “B” to the less-expensive “CX” after they move from Main Library to Ackerman?

A. Yes. They would need to pay the “A” or “B” rate through the month, then as long as they exchanged this permit for the CX before the first of the next month, they would get the reduced price for that next month. For example, if a person no longer needed the “A” or “B” tag after September 22, he or she could turn in the tag and complete a new T&P application form prior to September 30 to see the lower payroll-deducted cost in the next (Oct 27 (biweekly) or Oct 31 (monthly) paycheck. If one uses the payroll deduction method, no cash financial exchange will be necessary as long as they apply for the 2006-07 permit by mid August.

Q. When a change is required, will faculty and staff need to travel to the T&P Bevis Hall location to make these changes? Or, might some other arrangements be worked out because of the large numbers of people involved?

A. Mid-September, as you know, is T&P’s busiest time of year and that would not be a time they can pull people out of the office for an on-site service. However, the Libraries has designated Toni Morrison-Smith to coordinate a pick up and drop off of applications/changes where the Library collects all the new applications for the CX permit (T&P needs a new application for each new permit it issues) along with the returning A or B tags. This saves trips by Library folks to T&P’s Bevis Hall location. More details about this will be announced in September.

Note on CX Parking Hang Tag

Where can you park with a CX tag?: It was suggested we remind everyone that the CX parking tag referenced in the posting from July 5 only allows for parking in the 650 Ackerman Road lot and the Buckeye lot. It does NOT permit you to park on central campus or in university parking garages.

Thanks to Predrag Matejic for suggesting we pass this along.

Additional Info on Ackerman Parking

Student assistant parking: There was a question as to whether parking regulations would allow student assistants to park in the Ackerman lots (normally requiring at least a “CX” hang tag) with a lesser tag, such as “WC” (West Campus). The short answer is “no.” Student assistants should talk with Transportation and Parking to determine the best tag to purchase based on their individual parking needs.

Changing Your Parking Hang-Tag Designation

Making a change: If you have decided you want to change the designation of your parking hang tag because of the recent library moves, it is suggested you complete a parking permit application and take it, along with your current hang tag, to the Transportation & Parking office, 160 Bevis Hall. Regular office hours: Monday - Friday: 7:30 AM - 7:30 PM; Saturday: 12:00 PM - 5:00 PM.

It was originally hoped that the Libraries’ HR office would be able to process these changes, but it would require staff members to be without their hang tags for at least several hours, leaving staff open to parking violations. We believe the above procedure is the best and quickest way to make the change. If you have questions, call the Transportation and Parking office at 292-9341.

More Parking and Trasportation Info

October 4th, 2006

Parking, and getting back and forth: As more of us get settled into new surroundings, a couple reminders about parking and transportation.

Parking hang tags: You only need a “CX” tag to park at Ackerman, but a CX doesn’t normally entitle you to park on central campus, including the garages. Please keep that in mind. Check with Transportation & Parking for additional parking options.

Alternatives: Don’t forget about taking the Library bus from Ackerman to central campus. (Remember, it’s free…). We’ll be purchasing two “A” hang tags for the Libraries, that staff can borrow if they need to run back to campus for a meeting. The library van is another option, as are visitor hang tags (more details on this later).

No non-Medical Center staff on shuttle

The message below from Ms. Rosalind Parkinson of the OSU Medical Center(MC)is for your information regarding the use of the Medical Center’s shuttle bus from the Ackerman facilities to the central-campus Medical Center. The message outlines the MC’s policies on non-MC staff use of their shuttle service from Ackerman to the Medical Center.During the period of the Main Library renovation, we will continue to monitor the usage, cost and ridership of the CABS buses that serve central campus, the Book Depository, Ackerman Library and Buckeye Village. Feel free to route your questions about bus service to Wes Boomgaarden.

The possibility of a joint shuttle service for T&P and the medical center was seriously considered about a year ago as the planning for the use of Ackerman Rd complex was under way. At that time, the decision was made to provide two distinct shuttle services due to the differing transportation needs of OSUMC employees and other OSU staff and visitors destined for the Ackerman Rd. facility. This decision led OSUMC to introduce shuttle vehicles to the Ackerman Rd loop that transport no more than 16 people per trip.

The current OSUMC use of these small buses exceeds the size of the vehicles during peak service hours. During these hours we frequently have to leave people behind for the next shuttle run since standing in these shuttles is prohibited. While I would like to extend the OSUMC shuttle services to others, and the size of our vehicles prohibits this.

It is true that CABS provides shuttle service to the Buck Eye Lot on a temporary basis to support off-site parking during renovation of medical center parking facilities. This service is due to end once renovation of these facilities is completed at the end of December.

Please let me know if you have further questions. Thanks, Rosalind

Hours at Ackerman

Ackerman Library hours: Hours at the Ackerman Library have been set for a while, but here they are in print:

During quarters: Monday-Friday: 7:30 a.m. - 10 p.m.; Saturday: 8 a.m. - 8 p.m.; Sunday: 11 a.m. - 10 p.m.

During breaks: Monday-Friday: 7:30 a.m. - 6 p.m.; Saturday: 8 a.m. - 6 p.m.; Sunday: 11 a.m. - 6 p.m.

Bus service to/from central campus to Ackerman Road will begin a few days prior to the first day of class in September.

Projection Equipment in 122, 124 Move

Here is the schedule for the move of the projection equipment and screens from rooms 122 and 124 Thompson Library to rooms 5826 and 5754 Ackerman respectively:

September 1 : Vutex deinstalls equipment and takes down screens at Thompson.
September 2: Accelerated moves screens.
September 5, 7, 8: Vutex installs all equipment and projection screens in place at Ackerman.

Rooms 122 and 124 have been reserved all day on September 1 to allow ample time for Vutex to complete their work. After September 1, alternative arrangements will need to be made for projection in either of those rooms.

Getting the Word Out

Communicating the changes: The September 14 issue of onCampus will include an insert for University faculty and staff, reviewing changes and highlighting services. The September 21 issue of the Lantern will include a similar piece written for new and returning students, also reviewing the changes and services for undergrads. A September 18 Lantern ad will promote the building changes, and draw attention to the September 21 insert. Also, articles for onCampus and The Other Paper are being developed.

Long's Study Space

“Study Along High” opens Monday: The first day of business at the new study space at the former Long’s will be Monday, September 25, 10 a.m.

Regular hours:

Monday-Thursday: 10 a.m. - 10 p.m.
Friday and Saturday: 10 a.m. - 6 p.m.
Sunday: 11 a.m. - 10 p.m.
Closed home-football Saturdays.

Former Long’s Book Store becoming a study space: The conversion of 10,000 square feet of space at the former Long’s Book Store, 1836 N. High St., is coming along. A BuckID will be required for entry into the facility. IT is working on installing cabling and a wireless system for Internet access, initially for student who bring laptops with them. Additional program enhancements may be added after we see how the space is used.

"Long's" Now SPAH

Study Space Named: It’s official–the Libraries’ study space at the former Long’s Book Store is now the ”Study Place Along High,” or SPAH.

Ohio State Athletics Contibutes $5 Million to Library Campaign

The renovation of Ohio State’s William Oxley Thompson Memorial (Main ) Library received a significant boost with a $5 million gift from the Ohio State Department of Athletics in an announcement made Saturday by President Karen A. Holbrook and Athletics Director Gene Smith.

“The renovation of the Main Library is a top priority for the university, and this contribution will play a major role in that effort for the benefit of our students and faculty. It is yet another way that our strong athletics program provides substantial financial benefits to our academic programs each year,” Holbrook said.

“We think this is an ideal way for the athletics program to serve the entire academic community,” Smith said. “Our commitment to national leadership and excellence extends across this university.” He explained that additional revenues to be generated from Big Ten television rights, including the Big Ten Channel to be launched in 2007, make this gift possible. The money will be disbursed to the library project over five years.

“Intercollegiate athletics is a part of the culture of this university and all of Ohio State benefits from an athletics program that is integrated into our academic mission,” Holbrook said. “This generous support of the library from the Department of Athletics is a lasting demonstration of this greatly valued relationship.”

“The library has a long tradition of support from Athletics, from individual donations by Buckeye fans to leadership provided by Coach Jim Tressel and his wife, Ellen, who chair our capital campaign,” said Joseph J. Branin, director of Ohio State Libraries. “With construction set to begin in January, it is our hope that commitment from the Department of Athletics will encourage others to step forward and support the library renovation.”

The $5 million gift is the second largest gift to the library renovation project. The Ohio State Libraries also received $7 million from Thomas E. and Patricia A. Duke Robinson of Troy, Ohio, longtime friends of the university and avid Buckeye fans who were introduced to the library renovation project by the Department of Athletics.

Smoke Free Ackerman Road Complex

No smoking: Effective Monday, September 25, the entire Ackerman Road complex will become tobacco free. This includes all areas around the complex, as well as all interior spaces.

Additional information on smoke-free environment at Ackerman: As reported on the move blog previously, the entire Ackerman Road complex is smoke-free, both inside and out. The portions of the complex being used by the Medical Center were already designated smoke-free. The decision to expand the smoking ban to the Ackerman Library was made by the Libraries’ Executive Committee, in keeping with the University’s announced intention of creating a smoke-free environment across the entire campus.

Machines at Ackerman

Coke: There is now a Coke machine on the second floor, in the Staff Lounge.

Public copiers and BuckID machine: All are now functioning.

Fax machine: A fax has been set up in the back Circulation office, which anyone can use until fax machines are available. The fax number is 292-1866.

Early Morning Access to Ackerman

September 28th, 2006

Until further notice: Library employees needing early morning access to the building can enter through the door at 630 Ackerman starting at 7 a.m. Staff cannot enter the building prior to 7 a.m.

A card swipe system is installed at the Library’s front entrance; we will let you know when it is operational so you can enter through that door.

Don't Use 630 Door in Morning

October 6th, 2006

630 door locked: The door at 630 ACK that previously allowed early morning access into Ackerman will now be locked. Instead, go to the front doors of the Library itself–600 ACK–for access starting at 7 a.m.

Mail Services

About the mail: As of Monday, October 2, 2006, the United States Postal Service (USPS) discontinued the special route directly to the Library. Mail is being delivered to 2650 Kenny Road (the University’s Mail Service) and they will sort and deliver to the Library at Ackerman. From there, it will be business as usual. Mail going to one of our Libraries will be transported via the gray bins as it was in the past. For the short term, there is a student employee at Main who will deliver the mail to the offices that remain. As stated before, our address for USPS can remain as 1858 Neil Ave. FedEX, UPS, DHL and all other special carriers should use 610 Ackerman. If you are having mail sent directly to you, you can actually use either address. If you have any specific questions or concerns, please contact Diane Sliemers @ Sliemers.1@osu.edu or 247-6833 or Mark Moziejko @ Moziejko.1@osu.edu or 292-4560.

Phone Moves on Schedule

At this time, UNITS is on schedule with the phone moves. If you are still without a phone and it has been more than two days since you moved, or if the phone line was installed at the wrong place, please contact Diane Sliemers at Sliemers.1@osu.edu, (email is best). If you need to make adjustments to services not related to the move, please follow the normal process of contacting Sonja Thompson at Thompson.699@osu.eud.

If you have voice mail for the first time, the initial password is six 1’s. At that point, you should set up your own password and voice message and go through the tutorial.

Meetings to Recap the Move

Note the new dates: The meetings to discuss the recent moves have been rescheduled. New dates and times: November 16, 2-3 p.m., Sullivant 244; November 17, 10:30-11:30 a.m., Ackerman 5826. The purpose of these meetings is to brainstorm on what went well with the moves to Ackerman and Sullivant and what we could have done differently. These discussions will help us better prepare for future moves.